A shoot is called only if everyone working it was trained on or before that day and within a year of their last training, was offered the hepatitis B vaccine within ten working days of first being assigned (and, if they declined, signed the declination) — and the written exposure control plan had been reviewed within the year. Asked as of the shoot day.
Everyone whose work on set brings occupational exposure — performers, and the crew who handle cleanup. A name, a role, the day they were first assigned, their training sign-offs and the vaccine offer. There is no field for a medical result, a vaccination record or a diagnosis: those are confidential medical records, held by the clinic, and this binder only says where.
Every date the regulation runs on, in one list, soonest first. Nothing here is typed in as a due date: each one is worked out from the date it runs from.
When somebody reports an exposure, the confidential medical evaluation and follow-up has to be made available immediately. This records the dates and where the clinic's file is — never what the evaluation found. An exposure from a sharp also goes in the sharps injury log within fourteen working days.